Why not to draw room plans in Excel

Excel and PowerPoint compared with purpose-built software

What you need to do	Excel / PowerPoint	MisePlan
Real metric scale (1:100)	None — the grid is only indicative	Millimetre-accurate, with dimensions you can check
Assigning allergens	Free text in cells, high risk	By seat, with an automatic kitchen report
Chair collisions and clearances	Impossible to see on screen	Visual checking of clearances and free aisles
Updating in real time	Endless files called v1, v2, final	One cloud link, synced instantly
Average time to build a plan	4 to 6 hours per event	15 to 20 minutes per event

1. The illusion of square cells and circles drawn by eye

In PowerPoint or Excel a round table is a vector shape with no metric scale. On screen it looks as though 15 tables fit comfortably, and then the setup crew walks in and the tables hit the columns and the exits are blocked.

2. The hidden cost of copying data by hand

An event coordinator who goes from a spreadsheet to a PDF, then to kitchen lists and finally to paper loses between 8 and 12 hours a week on mechanical work that purpose-built software does in two clicks.

3. What high-spending clients read into your documents

A couple or a company paying €15,000 for a banquet expect an impeccable scale proposal with their name on it, not a screenshot of spreadsheet cells in primary colours.

Frequently asked questions

Is it hard to move room templates from Excel to MisePlan?

No. You can enter your rooms' measurements and build your templates in under 10 minutes, then reuse them for every future event.

Can the data be exported to PDF to work offline?

Yes. MisePlan produces setup sheets, scale plans and kitchen reports as print-ready PDFs at any time.

This, in MisePlan

Floor plan

In MisePlan you draw the room’s real outline on a grid — whatever shape it is, L-shaped or with a cut corner — place the columns and set the doors. The usable floor area is worked out with the voids taken out, not from the rectangle around it, and that plan is reused for every event that passes through the room.

Why drawing room plans in Excel or PowerPoint is costing you clients and money

Excel and PowerPoint compared with purpose-built software

1. The illusion of square cells and circles drawn by eye

2. The hidden cost of copying data by hand

3. What high-spending clients read into your documents

Frequently asked questions

Is it hard to move room templates from Excel to MisePlan?

Can the data be exported to PDF to work offline?

Go from spreadsheets to professional plans in 5 minutes

This, in MisePlan

Floor plan

Estates and farmhouses

Keep reading

Giving couples access to the plan

Sell more events with scale plans

From spreadsheet to final seating plan

Shall we talk?