Venue, caterer and planner in step

Spreadsheets versus one central platform

Task	The traditional way (spreadsheet and email)	Centralised in MisePlan
Version control	Files called «final_v2_edited.xlsx»	One live version
Changes in the last 48 hours	Phone calls and paper notes, high risk	Updates instantly in the kitchen and on the floor
Access for the couple	Sending complex spreadsheets	A simple, visual interactive link
Allergen sheet	Copying guest lists by hand	Automatic report sorted by table
Plan and capacity	A rough sketch with no dimensions	A millimetre-accurate scale plan of the venue

What out-of-sync versions cost you 48 hours before the event

The classic scenario: the planner sends a spreadsheet on Wednesday; the couple make three changes on Thursday night; the venue receives the old plan and the caterer cooks from Tuesday's list. The result is tables a chair short and special menus nobody prepared.

With collaborative software like MisePlan, when the planner moves a guest, the kitchen sheet and the floor sheet update automatically and immediately for everyone.

Roles and permissions: who edits and who only reads

The venue defines the walls and the furniture available; the planner and the couple seat guests by affinity; the catering team reads the dietary sheets and setup sheets. Each party gets exactly what they need without disturbing the technical plan.

Hours saved, and how professional the client thinks you are

Giving the couple an interactive link to arrange their own tables saves weeks of emails back and forth, and it reads as modern and well organised.

Frequently asked questions

How do the couple see the plan for their event?

Through a private web link with their guest list already loaded, where they can drag guests onto tables without any training.

What happens if the venue loses its internet connection?

Every report and plan can be downloaded and printed as a high-resolution PDF in advance, so the floor can work on paper with complete confidence.

This, in MisePlan

Floor plan

In MisePlan you draw the room’s real outline on a grid — whatever shape it is, L-shaped or with a cut corner — place the columns and set the doors. The usable floor area is worked out with the voids taken out, not from the rectangle around it, and that plan is reused for every event that passes through the room.

How to keep venue, caterer and planner in step without duplicating spreadsheets

Spreadsheets versus one central platform

What out-of-sync versions cost you 48 hours before the event

Roles and permissions: who edits and who only reads

Hours saved, and how professional the client thinks you are

Frequently asked questions

How do the couple see the plan for their event?

What happens if the venue loses its internet connection?

Coordinate with venues and caterers in real time

This, in MisePlan

Floor plan

Estates and farmhouses

Keep reading

Floor manager's checklist for event day

Last-minute cancellations at events

When the maître leaves: what nobody wrote down

Shall we talk?